| By-Law
1 |
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MEMBERSHIP
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a) |
There shall be three classes of membership:
- Individual
- Business
- Honorary
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b) |
Active
members are those persons whose applications for
membership have been accepted by the Board of the
Association. |
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c) |
Membership shall be open to :
- Those who reside and/or
- Own property and/or
- Businesses based within the boundaries of the Association.
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d) |
Membership shall be limited to:
- two persons per dwelling
- one person per business
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e) |
Members must
be in good standing in the Association (see By-Law 3 (i)) |
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f) |
Members
must be 18 years of age or older. |
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g) |
Every
member shall uphold the Constitution and comply with
these By-laws. |
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| By-Law
2 |
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HONORARY
MEMBERSHIP |
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a) |
Honorary
members shall be those persons who have been elected as
such at an Annual General Meeting of the Association in
recognition of their valued service on behalf of the
Association. |
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b) |
Honorary
members have no vote in the Association. |
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c) |
Honorary
members are not required to reside within the boundaries
of the Association or own/rent property therein. |
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| By-Law
3 |
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A
MEMBER SHALL CEASE TO BE A MEMBER OF THE ASSOCIATION |
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a) |
By
delivering his/her resignation in writing to the
secretary, or by mailing or delivering it to the address
of the Association. |
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b) |
Upon
his/her death. |
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c) |
Upon
being expelled. |
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d) |
Upon
having been a member not in good standing for twelve (12)
consecutive months. |
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e) |
If,
upon applying for membership, dues are not paid within 90
days. |
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f) |
A
member may be expelled by a special resolution of the
members passed at a general meeting. |
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g) |
The
notice of special resolution for expulsion shall be
accompanied by a brief statement of the reason for the
proposed expulsion. |
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h) |
The
person who is the subject of the proposed resolution for
expulsion shall be given an opportunity to be heard at
the general meeting before the special resolution is put
to a vote. |
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i) |
All
members are in good standing except members who have
failed to pay the current annual membership fee or any
other debt due and owing to the Association and are not
in good standing so long as the debt remains unpaid. |
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| By-Law
4 |
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MEETINGS
OF MEMBERS |
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a) |
General
meetings of the Association shall be held at the time and
place, in accordance with the Society Act of B.C., that
the board decides. |
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b) |
Every
general meeting, other than the Annual General Meeting,
is an extraordinary general meeting. |
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c) |
The
Annual General Meeting of the Association shall be held
within ninety (90) days following the end of the fiscal
year of the Association at a time, date and place
designated by the Board. |
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d) |
The
board may, when it thinks fit, convene an extraordinary
meeting. |
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e) |
If
the Board receives a written and signed request from ten
(10) percent of the total general membership it shall
convene an extraordinary general meeting within one
month. |
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f) |
Notice
of a general meeting shall specify the place, date and
hour of meeting, and in the case of special business, the
general nature of that business. |
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g) |
The
accidental omission to give notice to, or the non-receipt
of notice by, any of the members entitled to receive
notice shall not invalidate proceedings at that meeting. |
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h) |
The
first Annual General Meeting of the Association shall be
held not more than fifteen (15) months after the date of
incorporation and after that at an Annual General Meeting
shall be held at least once in every calendar year and
not more than fifteen (15) months after the last Annual
General Meeting. |
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i) |
A
quorum shall be twenty (20) percent of the total active
membership but never less than 3 members. |
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| By-Law
5 |
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VOTING
RIGHTS OF ACTIVE MEMBERS |
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a) |
Voting
at general meetings shall be a show of hands, except when
ten (10) percent of the members present a request that a
ballot vote be taken, or officers of the Association are
being elected. |
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b) |
Voting
by proxy is not permitted. |
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| By-Law
6 |
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ASSOCIATION
FEES |
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a) |
Fees
for the following year shall be established at the Annual
General Meeting of the Association upon advice of the
Board. |
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b) |
Fees
may only be raised or reduced at an Annual General
Meeting. |
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| By-Law
7 |
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BOARD
OF DIRECTORS |
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a) |
The
affairs of the Association shall be managed by a Board of
Directors who shall exercise all such powers and do all
such acts and things as shall be exercised by the
Association. |
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b) |
The
regular day-to-day affairs of the Association shall be
conducted by a Board made up of the President,
Vice-President, Past President, Secretary, Treasurer and
six (6) directors at large elected at the Annual General
Meeting. |
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c) |
The
President, Vice-President, Secretary and Treasurer upon
incorporation, or as determined by the members, shall be
the Officers of the Association. |
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d) |
The
Officers shall be elected by the Directors, from among
the Directors, at the first meeting of the Directors,
following the Incorporation or Annual General Meeting and
in the manner approved by the Directors. |
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e) |
The
President, upon retirement as President, shall assume the
position of Past President for one year. |
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f) |
Directors
may be elected for consecutive terms but these shall not
exceed three, after which Directors who have been out of office for more
than two years may once again stand for office at an Annual General
Meeting |
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g) |
The
Directors of the Association shall be elected at the
Annual General Meeting and shall, except for the
organizational year of the Association, hold office for
two years. |
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h) |
In
the organizational year, half of their total number
number shall be elected for one year and the remaining
half for two years. |
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i) |
The
President, if unable to complete the term of office shall
be replaced automatically by the Vice-President and the
office of the Vice-President shall remain vacant until
the next Annual General Meeting. |
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j) |
If
any other Officer or Director is unable to complete the
term of office, or if a vacancy occurs for any reason the Board shall appoint a
willing replacement
from the active membership of the Association. |
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k) |
No
member of the Board may accept remuneration for services
to the Association. Any member of the Board of the
Association may be reimbursed by resolution of the Board
for out-of-pocket expenses, including traveling expenses
incurred while performing duties or tasks for the
Association, if the Board has given prior approval for
those expenses. |
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l) |
Meetings
of the Board shall normally be held once each calendar
month on a regular basis at a time and place set by the
Board. |
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m) |
The
Board shall have, and shall exercise, all the powers of
the Association as fully and as the Association can, in
General Meeting, and can only be limited by the Society
Act of the Province of British Columbia. |
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n) |
A
member of the Board who ceases to be a member of the
Association shall cease to be a member of the Board. |
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o) |
No
more than one member from the same family can be an
officer of the Association. |
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p) |
The
Board may by Resolution remove a Director for cause
before the expiration of office. |
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q) |
The
Board shall assure that none of its members act at Board,
general, or committee meetings of the Association when a
personal conflict of interest exists on any matter under
discussion. A member in a conflict of interest will be
excused from the meeting when the matter is before the
remaining members of the Board, and shall not vote on the
matter. |
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| By-Law
8 |
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COMMITTEES |
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a) |
Committees
may be formed by the Board as required to perform special
functions and shall be chaired by a Director of the
Association or Board appointed Chairman. |
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| By-Law
9 |
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DUTIES
OF OFFICERS |
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a) |
The
President shall chair all meetings of the Association
general membership, and meetings of the Board. The
President shall be the Chief Executive Officer of the
Association and shall supervise all other Board members
in the execution of their duties. |
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b) |
The
Vice-President shall carry out the duties of the
President when the President is unable to do so. In
addition the Vice-President shall carry out special
duties assigned by the President. |
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c) |
The
Secretary shall:
- Keep minutes of all
Board and general meetings of the Association.
- Conduct the
correspondence of the Association.
- Issue all notices of
meetings of the Association and the Board.
- Have custody of all
records and documents of the Association except
those required to be kept by the Treasurer.
- Have custody of the
Seal of the Association.
- Have custody of the
key to the safety deposit box.
If the secretary is absent
from a meeting, the Board shall appoint another person to
act as secretary at the meeting.
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d) |
The
Treasurer shall:
- Keep financial
records, including books of account, necessary to
comply with the Society Act of British Columbia.
- Shall issue receipts
for cash received by the Association.
- Render Financial
Statements to the President, the Board and the
Association when required.
- Render Financial
Statements and reports to the President and the
Board at least one week prior to the Annual
General Meeting of the Association.
- Signing officers of
the Association shall be appointed by the Board.
Transfers, licensees, contracts and engagements
on behalf of the Association shall be signed by
the Signing Officers.
- The Treasurer shall
open an account at a Chartered Bank, Trust
Company or Credit Union as directed by the Annual
General Meeting on the advice of the Board.
- A safety deposit box
in the name of the Association may be rented at
the financial institution if the board decides it
is required.
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e) |
The
Past-President shall:
- Review the by-laws
for the Annual General Meeting.
- Set up the Annual
General Meeting.
- Be a liaison between
the Association and the local government.
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| By-Law
10 |
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BORROWING
POWERS AND AUDIT |
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a) |
For
the purpose of carrying out the objectives of the
Association, the Board may borrow or raise or secure the
payment of money in such manners as approved by a
majority of the membership at such regular, special or
general meetings where the matter is raised. However,
debentures shall not be issued without the sanction of a
special resolution. |
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b) |
The
Board may from time to time appoint and auditor(s) to
hold office for such time period as the Board may
determine. |
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c) |
The
members of the Association may, by a special resolution,
restrict the borrowing powers of the Board, but a
restriction imposed expires at the next Annual General
Meeting. |
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| By-Law
11 |
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AMENDMENTS,
ADDITIONS AND/OR DELETIONS TO CONSTITUTION & BY-LAWS. |
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a) |
The
Constitution and it's By-Laws may only be revised at an
Annual general Meeting of the Association or at an
extraordinary Meeting of the Association called for that
purpose. |
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b) |
The
membership must receive notice of the proposed changes,
the reasons for, date, time and place of the meeting. |
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| By-Law
12 |
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INSPECTION
OF BOOKS AND RECORDS |
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a) |
The
books and records of the Association may be inspected by
members at any General Meeting of the Association. |
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| By-Law
13 |
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WINDING-UP
OR DISSOLUTION OF THE ASSOCIATION |
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a) |
In
the event of winding-up or dissolution of the
Association, all moneys, assets and properties, remaining
after all debts are paid, shall be paid out or
transferred to an organization(s) recognized as
charitable under the Societies Act of British Columbia at
no cost to the recipient. |
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| By-Law
14 |
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RULES
OF ORDER |
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a) |
Robert's
Rules of Order 1990 Edition, or the latest revision
thereof shall govern all proceedings at the Association
meetings. |